By-laws of ESSA

Form of organization, purpose and domicile

Article 1

The European Social Simulation Association (the “Association”) is a non-profit Association according to the current by-laws and in the sense of Article 60 ff. of the Swiss civil code. The Association shall have perpetual existence.

Article 2

The purpose of the Association is particularly to:

  • Further research in the field of “Social Simulation”;
  • Further cooperation between European social- and computer scientists and scientists and practitioners from other scientific backgrounds;
  • Further international collaboration in order to found other Associations and likeminded organizations;
  • Further and support education in the field of “Social Simulation”;
  • Organize conferences for members as well as workshops and other meetings;
  • Collaborate with other Associations and organizations in the field of “Social Simulation”.

Article 3

The domicile of the Association shall be in Zurich, Switzerland.

Organization

Article 4

The bodies of the Association are the:

  • General Assembly;
  • Management Committee;
  • Financial Auditor.

Article 5

The financial means of the Association consist of the ordinary and extraordinary membership payments, contributions of general nature or from legacies, proceeds from Association activities and if the case arises subsidies from public institutions.

Fiscal year starts on 1 January and ends on 31 December.

The assets of the Association guarantee the Association’s liabilities; personal liability of Association members is excluded.

Membership

Article 6

Membership is open to all persons and organizations who demonstrate an interest in achieving the Association’s objectives mentioned in Article 2.

Article 7

The Association consists of:

  • Individual members;
  • Collective members.

Article 8

Requests for membership shall be directed to the Management Committee. The Management Committee decides on the acceptance of new members.

Article 9

Membership ceases through:

  1. Exit. Membership fee is to be paid for the entire ongoing year.
  2. Exclusion for “sufficient cause”.

Responsibility for ending membership belongs to the Management Committee. The person concerned can formally appeal the decision of the Management Committee to the General Assembly. Not paying membership fees for 2 consecutive years can result in exclusion from the Association.

General Assembly

Article 10

The General Assembly shall be the highest body of the Association. The General Assembly consists of all the members of the Association.

Article 11

The General Assembly is responsible for the following tasks:

  • Passing and changing the by-laws;
  • Electing the Management Committee and the Financial Auditor;
  • Approving reports and accepting the annual financial statement and budget;
  • Decisions to discharge from liability the Management Committee and the Financial Auditor;
  • Determining the yearly membership fee for individual and collective members;
  • Commenting about other projects on the agenda.

The General Assembly can give its opinion on any other subject it has not entrusted to another body of the Association or it can be invited to do so.

Article 12

The General Assembly shall be called to meet by the Management Committee 20 days in advance. This invitation must include the agenda. The Management Committee can, if need be, convene an extraordinary General Assembly.

Article 13

The President of the Management Committee or another member of the Management Committee will chair the General Assembly.

Article 14

Decisions of the General Assembly are taken by simple majority of the present members. In the case of a tied vote the Chairman/Chairwoman has a casting vote.

Article 15

Voting takes place by raising one’s hand. Voting takes place anonymously if at least 5 members request such. Voting by proxy or in writing is permitted.

Article 16

The General Assembly convenes at least once per year after being called to meet by the Management Committee.

Article 17

The agenda of the yearly (that is regular) General Assembly comprises:

  • The Management Committee’s report on the activities of the Association in the past year;
  • Exchange of ideas and decisions on the future development of the Association;
  • Report of the Treasurer and Financial Auditor;
  • Election of the Management Committee (bi-yearly) and of the Financial auditor (yearly);
  • Other proposals.

Article 18

The Management Committee is required to add to the agenda any proposal by a member received in writing 10 days ahead of the regular or extraordinary General Assembly.

Article 19

An extraordinary General Assembly convenes after a call to meet by the Management Committee or by request of a fifth of the members.

Management Committee

Article 20

The Management Committee is responsible for the implementation and execution of the General Assembly’s decision. The Management Committee leads the Association and takes all necessary means and actions to achieve the purpose of the Association. The Management Committee decides on all questions that are not explicitly the responsibility of the General Assembly.

Article 21

The Management Committee consists of at least 5 and maximally 15 members who are elected for 2 years by the General Assembly. The Management Committee constitutes itself. The Management Committee convenes (personally or online) as often as running the Association requires.

Article 22

The Association shall be committed by the collective signature by two of its Management Committee members, provided however, that one of the signing members shall either be the President or the Treasurer.

Article 23

The responsibilities of the Management Committee are:

  • Taking of all measures to achieve the purpose of the Association;
  • Calling regular and extraordinary General Assemblies;
  • Deciding over admittance, exit and possible exclusion of members;
  • Ensuring that the by-laws are honored, editing rules and administering the assets of the Association.

Article 24

The Management Committee is responsible for the Association’s accounts.

Article 25

The Management Committee is responsible for hiring and discharging of paid and pro bono employees of the Association. The Management Committee is allowed to award contracts of limited duration to members of the Association or to external third parties.

Financial Auditor

Article 26

The Financial Auditor assesses the Association’s accounts and provides a report to the General Assembly. The Financial Auditor consists of 2 controllers elected by the General Assembly.

Article 27

The dissolution of the Association is decided upon by the General Assembly. It requires a majority of two thirds of the members present. In case the Association possesses assets, these assets must be transferred to an organization with similar purposes.

© 2015-2021 European Social Simulation Association (ESSA).